The Condense Data utility stream lines your company data file by condensing closed transactions into summary journal entries and removing unused list elements.
The QuickBooks Company File Diagnostic Tool is designed to help diagnose and repair damage to a QuickBooks company file. How to Condense Your QuickBooks 2012 Data File. If your QuickBooks file includes inventory transactions, QuickBooks recommends that you remove old inventory.
The Condense Data utility - Quick. Books Learn & Support. After running the Condense Data utility, much of your detailed data no longer exists. Summary reports are not affected. Detail reports and reconciliation are incomplete or missing because their data is condensed into a few journal entries. All of this data is included in the back up that you made at the beginning of the Condense Data and in the Archive Copy.
You may want to keep extra copies of the backup and the archive copy in a safe place like your safety deposit box. Rerun and print (or save as PDF) these reports: The accrual based Profit & Loss for all dates.
The accrual based Balance Sheet for all dates. The Statement of Cash Flows.
Compare them, line- by- line to the reports you saved before running Condense Data. Since these are accrual based summary reports, they should be identical to the pre- Condense Data reports. If you find any discrepancies, restore the backup that you made as part of the Condense Data process.
Your options include: Determining which transactions are damaged, repairing them and rerunning Condense Data. Repairing the file may require that you send it to Intuit Data Services. Using the restored company file without rerunning Condense Data.
My QuickBooks file is HUGE! What Can I Do? Posted on November 2. I’ve talked to a lot of QuickBooks users who have told me their QuickBooks file is too big.
QuickBooks Large File. Your QuickBooks Options for slow running, large QuickBooks data files. What can you do when your QuickBooks Data File is too large? A portable company file is a compact version of your company file containing only financial data, and is small enough to be sent by e-mail or saved to portable media. A portable company file is a compact version of your company file containing only financial data. It is small enough to be sent by e-mail or saved to removable media. Backup Or Portable Company File? How To Decide. QuickBooks provides two ways (actually, three) to create a copy of your QuickBooks data file. When is each appropriate.
Creating a new company file. You may want to consult with a Quick. Books Pro Advisor and/or with Intuit Technical Support.
They can help you determine which option is best for you and they can help you implement the option you select.